Privacy Statement

Saudi Journal of Critical Care and General Medicine (SJCCGM) is committed to protecting the privacy of all users of this journal website. This statement explains how we collect, use, store, and protect personal data submitted through our Open Journal Systems (OJS) platform.

1) What data we collect

When you register, submit a manuscript, review, or use journal services, we may collect personal information such as:

  • Name, affiliation, country, and professional role
  • Email address and contact details (as provided)
  • ORCID iD (if provided)
  • Login credentials (username and encrypted password)
  • Manuscript-related information (author details, metadata, files, peer-review correspondence)
  • Reviewer information and reviewing activity within OJS

2) How we use your data

We use collected data only for legitimate journal operations, including:

  • Managing submissions, peer review, editorial decisions, and publication
  • Communicating with authors, reviewers, and editors about manuscripts and journal activities
  • Maintaining the integrity and security of the journal workflow
  • Producing published articles and associated metadata (author names, affiliations, and corresponding author email if chosen for publication)

3) Email usage

Email addresses entered on this journal site will be used exclusively for:

  • Editorial and peer-review communication (submission updates, reviewer invitations, decision letters)
  • Account-related notifications (registration confirmation, password resets)
  • Journal announcements only if you opt in (where applicable in OJS settings)

SJCCGM does not sell, rent, or use email addresses for unrelated marketing.

4) Data sharing and disclosure

  • Personal data is accessible only to authorized journal staff (editors and administrative users) as needed to perform editorial tasks.
  • Reviewer identities are protected in accordance with the journal’s double-blind peer review
  • We do not share personal data with third parties except when necessary for publishing services (indexing/archiving/DOI registration metadata) and only the minimum required information is shared.
  • We may disclose information if required by law or to address suspected misconduct or security issues, following due process.

5) Data protection and security

We apply reasonable administrative and technical safeguards to protect user data, including:

  • Controlled access to the OJS system based on user roles
  • Secure storage of account credentials (passwords are stored in encrypted/hashed form)
  • Routine system maintenance and security practices to reduce unauthorized access, loss, or misuse

6) Data retention

  • Account and manuscript data are retained as needed to maintain the scholarly record and journal operations.
  • If you request account deletion, we will consider the request in line with legal obligations and publication record requirements. Manuscript records and published metadata may be retained to preserve the integrity of the academic record.

7) Your rights and contact

You may request access to your stored personal data, correction of inaccurate details, or account-related support by contacting the journal through the website contact information. We will respond within a reasonable timeframe.

The names and email addresses entered in this journal site will be used exclusively for the stated purposes of this journal and will not be made available for any other purpose or to any other party.